Employer: Interscan
Industry: Marketing & PR
Location: Karachi, Pakistan

Job Description .

Purpose:

To provide an integrated link for sales and after sales with suppliers from the time a demand is visualized to the supply of equipment.

Pro-active coordination with Suppliers to establish their commercial requirements and providing support thereof

Position Requirements:

• Thorough understanding of the Customer base and clear views of their requirements.
• Hands on experience of managing Customers & a thorough understanding of the import process.
• Good oral skills for dealing with people over phone & face to face.
• Thorough understanding of the pre quotes information.
• An obsession to support Sales & Marketing to achieve / exceed sales targets.
• Strong interpersonal & negotiation skills.
• Computer literate â��able to understand and operate the applications software.

Principal Accountabilities:

• Thorough knowledge of supply base & equipment being offered by the Company.
• Ability to expeditiously float the Enquiry as per procedure and obtain desired response from the supplier.
• On receiving any enquiry from admin assistant should enter respective enquiry in divisional enquiry register. Incase enquiry received directly through customer it should be given to admin assistant for further process.
• Immediately sent an enquiry acknowledgement letter to the respective client.
• Check previous record for last sales price, calculate cost and prepare offer the client; before sending the offer the whole case should discuss with HOD / management.
• After sending the offer should inform to concern manager.
• Obtain all technical details, manuals, catalogues relating to the equipment.
• Follow up the prospective customers w.r.t submitted enquires through telephone / sales letter /e-mail.
• Negotiate and establish the most suitable price & terms.
• Update the Company data base to reflect the negotiated price and terms for future reference.
• Upon finalization of price, terms etc obtain a sales contract from the supplier â��this would include checking with related correspondence, getting Sales agreement and subsequently returning the same to the Supplier.
• Ensure that the sales contracts are concluded clearly specifying the requirements of the Customer and all terms are clearly specified.
• Liaising with Technical Services & Sales & Marketing functions to provide the desired services to the Customer.
• Upon finalization of the order placement process obtain and provide copy of letter of credit to the Supplier this would include checking for any promissions, errors and contradictions with the sales contract and obtaining amendments thereof.
• Providing the technical drawings or samples to supplier to obtain their working documents. This would include getting local approvals from Sales Engineer and sending the same back to the Supplier to initiate fabrication.
• Establishing a link between the Customer, Supplier, and Technical Services to ensure timely shipment.
• Ensuring all shipment / regulatory documents are available prior to the arrival of shipment at port.
• On maturity of order (P.O receipt) availability of parts to be checked with store officer.
• Upon finalization of Order and its receipt sent an order acknowledgement letter to the customer.
• Generate a requisition for required parts after getting confirmation of availability from the stores and coordinate with finance department to make delivery challan, commercial and sales tax; incase of none availability of parts in store generate a purchase requisition and submit dully approved copy to Store.
• Handing over the goods or goods delivery notes and related documents to admin assistant for dispatch.
• Prepare, maintain and update weekly, and monthly all kind of reports i.e. received, pending, submitted, and regretted enquiries.
• Maintaining a record / data base of current & potential suppliers for various products.
• Ensuring all documents are filed properly strictly as per the Company procedure.
• Effectively liaise with other functions within the Company to resolve their day to day issues.
• Any other Assignment given by HOD / Management.

Reporting Relationship:

• Reports to the Commercial Manager.

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